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Getting started

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Titles

  • Title and title formats – overview
  • Importing titles and title formats

Rights holders

  • Rights holders – Overview
  • Adding new rights holders
  • Withheld royalties
  • Statement of Account
  • Publisher Rights Holder
  • Documents

Sales

  • Importing sales data
  • Returns and loss-making sales
  • Undo a sales import

Publisher income

  • Publisher income – overview
  • Importing publisher income
  • Add or edit a single publisher income payment
  • Preparing Amazon payments (publisher income)
  • Automatically Create Income Payments for Sales in Publisher Currency

Royalty runs

  • Royalty runs – overview
  • Create a new royalty run
  • Bills
  • Royalty Statements
  • Fixing an incorrect royalty run

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  • Publisher Rights Holder

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Importing

  • Adding new rights holders
  • Importing titles and title formats
  • Introduction to importing
  • Importing sales data
  • Importing publisher income

Advances

  • Advances

Exporting

  • Exporting your data

Contracts

  • Contracts – overview
  • Creating and Managing Contracts
  • Contracts – Examples, Troubleshooting, and Advanced Features

Glossary

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  • Automatically Create Income Payments for Sales in Publisher Currency
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Automatically Create Income Payments for Sales in Publisher Currency

This feature saves time and streamlines your workflow by automatically generating income payment records whenever you add sales in your publisher’s home currency.

Context #

Royalties HQ depends on the reconciliation (linking) of sales data (sales batches) with publisher income (the payments you receive in your bank). This reconciliation is essential for accurate royalty calculations, as the system needs to know which sales have been paid for by distributors before it can calculate royalties owed to authors.

How It Works #

When this setting is enabled, and you add sales in your publisher company’s home currency (the currency in which you receive payments), Royalties HQ automatically creates corresponding income payment records. This means these sales are immediately ready for royalty calculations without requiring additional manual steps.

Example Scenario #

Imagine your publishing company operates with US dollars as your home currency. When you record a sale of 1,000 copies at USD $15 each, the system automatically generates an income payment record of USD $15,000. This sales batch is then immediately available for royalty calculations without any further action required from you.

Key Benefits #

  • Time Saving: No need to manually create income payment records for sales made in your publisher (home) currency.
  • Streamlined Royalty Processing: Sales in your publisher (home) currency are immediately eligible for royalty calculations as soon as they’re entered.

When You Still Need Manual Income Payments #

You still need to manually add publisher income when sales are made in currencies different from your publisher company’s default currency (for example, if your publisher currency is US dollars but you make sales in euros).

Enabling and disabling this feature #

This feature is enabled by default but can be disabled in the Settings page if needed.

Updated on 31st Mar 2025
Importing publisher income
Table of Contents
  • Context
  • How It Works
  • Example Scenario
  • Key Benefits
  • When You Still Need Manual Income Payments
  • Enabling and disabling this feature
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