Imprints

Imprints allow publishers who operate multiple imprints (or publishing brands) to present the correct branding to each rights holder. Each imprint can have its own logo, name, website, and reply-to email address. These are used on royalty statement PDFs, sales report PDFs, emails, and the author portal.

Setting up imprints #

Navigate to Settings > Imprints to manage your imprints.

Creating an imprint #

Click Add Imprint and fill in:

Setting a default imprint #

One imprint can be marked as the default. Click the star icon next to an imprint and confirm. The default imprint is:

• Pre-selected when creating a new title.
• Used as a fallback in the resolution chain (see below).

Editing and deleting imprints #

• Click the pencil icon to edit any field, including replacing the logo.
• Click the trash icon to delete an imprint. Deletion is blocked if:
  • The imprint is currently set as the default.
  • Any titles, title formats, or rights holders are still assigned to it. Reassign them first.

Assigning imprints #

On titles #

When you create or edit a title, the Imprint dropdown lets you select which imprint the title belongs to. New titles default to the team’s default imprint if one is set.

All products under that title inherit the title’s imprint unless they have their own override.

On products #

Each product can optionally have its own imprint, overriding the parent title’s imprint. This is useful when different formats of the same title are published under different imprints.

If a product has no imprint set, it inherits its parent title’s imprint.

On rights holders (manual override) #

On a rights holder’s edit page, the Imprint section shows:

• Resolved Imprint – the imprint currently in effect, with a badge indicating how it was determined:
  • Manual Override (yellow) – you explicitly set this imprint on the rights holder.
  • Auto (blue) – automatically detected from the rights holder’s contracted products.
  • None – no imprint could be resolved.
• Imprint Override dropdown – select an imprint to force it for this rights holder, or leave blank to auto-detect.

Use the manual override when a rights holder’s contracts span multiple imprints but you want a specific one used on their statements and emails.

Via CSV import #

When importing titles via CSV, include an imprint column with the imprint name (case-insensitive). The imprint must already exist in the system; unrecognised names will produce a validation error. The matched imprint is set on both the title and the product.

When exporting titles to CSV, the imprint column contains the effective imprint name for each product.

How imprints are resolved #

When the system needs to determine which imprint to use for a rights holder (for a statement, email, or the portal), it follows this priority chain:

1. Manual override – if an imprint is explicitly set on the rights holder, use that.
2. Most common imprint from products – look at the rights holder’s contracted products, get each one’s effective imprint (product’s own imprint, or its parent title’s imprint), and pick the most common one.
3. Team fallback – if no imprint can be resolved, fall back to the team name, team logo, and team contact email from General Settings.

Royalty statements vs sales reports #

There is a subtle difference in which products are considered:

• Royalty statements and statement emails resolve from contracted products only (products where the rights holder has a contract). This is correct because royalty statements are generated from contracts.
• Sales reports, sales report emails, and the author portal resolve from all linked products, including those without contracts. This ensures rights holders who are linked but don’t yet have contracts still see the correct branding.

Where imprints appear #

Royalty statement PDFs #

• Logo: displayed in the top-left corner of the first page (scaled to fit within 600 x 200 px).
• Publisher name: shown in the top-right as bold text, above your company details.
• If no imprint logo exists, the team logo is used. If neither exists, only the publisher name is shown.

Sales report PDFs #

• Logo: displayed in the top-right corner (max 250 x 150 px).
• Publisher name: shown below the logo in bold.
• Resolution uses the specific products included in the report, so a sales report covering only one imprint’s titles will show that imprint’s branding.

Emails to rights holders #

Both royalty statement emails and sales report emails are branded by the rights holder’s resolved imprint:

Author portal #

• Login page: displays the team logo alongside logos from all imprints that have a logo uploaded, giving a multi-brand welcome page.
• Sidebar: once a rights holder is logged in, the sidebar shows the single resolved imprint logo for that rights holder (or the team logo as fallback). If no logo exists, the imprint or team name is displayed as text.
• Sales report PDFs downloaded from the portal use the same imprint branding as described above.

Tips #

• Upload logos for all your imprints to get the most out of the feature. Without a logo, the system falls back to the team logo or just the name as text.
• Landscape logos work best. Logos are scaled to fit within 600 x 200 px for statements and 250 x 150 px for sales reports. Tall or square logos will appear smaller.
• Set a default imprint if most of your titles belong to one imprint. New titles will be pre-assigned to it.
• Use the reply-to email so that when a rights holder replies to a statement or sales report email, it goes to the right team or person for that imprint.
• Check the resolved imprint on a rights holder’s edit page before sending statements. The badge tells you whether it’s auto-detected or manually set, and which imprint is in effect.
• Reassign before deleting. If you need to retire an imprint, first reassign its titles and rights holders to another imprint, then delete it.