Advances and expenses

Royalties HQ handles the financial complexity behind advances, shared costs, and inter-author donations, so your royalty statements stay accurate without manual adjustments.

Advances #

Many publishers pay authors before a book earns anything. Tracking those pre-sales payments and recouping them from future royalties can get messy fast.

With Royalties HQ, you can:

• Record advance payments against a rights holder or specific title
• Let the system automatically recoup advances from earned royalties over subsequent periods
• Monitor outstanding balances at a glance

Expenses #

Publishing a book often means splitting costs (editing, cover design, marketing) between the publisher and one or more rights holders.

With Royalties HQ, you can:

• Log shared expenses and assign them to the relevant rights holders
• Define how costs are split between the publisher and each rights holder
• Set up recurring expenses for ongoing costs that repeat each royalty period

Donations #

Sometimes royalties need to flow between rights holders. An author might donate a percentage to a co-author, illustrator, or charity.

With Royalties HQ, you can:

• Create donation rules that automatically transfer a percentage of one rights holder’s royalties to another
• Set caps to limit the total amount donated
• Keep a clear audit trail of every transfer

Step-by-step guides are available inside Royalties HQ. Look for the ? icon top-right.