Rights holders

Every person or entity entitled to a share of your royalties is a rights holder in Royalties HQ. That includes authors, illustrators, narrators, co-authors, estates, and companies: anyone your contracts say you owe money to.

Adding rights holders #

You can add rights holders individually or import them in bulk via CSV. Each record stores contact details, payment information, and tax status. This is everything you need when it’s time to generate statements and make payments.

The publisher rights holder #

Every Royalties HQ account includes a special publisher rights holder that represents you, the publisher. When royalties are calculated, the publisher rights holder automatically receives whatever percentage remains after all other rights holders have been paid. There’s no need to manually calculate your share.

Statements of account #

A statement of account is the financial journal for a rights holder on a specific product. It tracks everything that affects their balance: royalties earned, advances recouped, adjustments, and payments. When you run royalties, Royalties HQ updates these statements automatically and they form the basis of the reports you send to your authors.

Documents #

You can attach files (contracts, agreements, correspondence) directly to a rights holder’s record. This keeps important paperwork linked to the right person and accessible from one place.

Agents #

Some rights holders are represented by literary agents. Royalties HQ lets you set up agent records and link them to the authors they represent, so statements and correspondence can be directed to the agent rather than the author when needed.

Step-by-step guides are available inside Royalties HQ. Look for the ? icon top-right.